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How are organizations identified in ORCID?

ORCID supports the use of persistent identifiers for organizations in the affiliations (education and employment) and funding sections of the ORCID record.

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Affiliations

Organization identifiers in affiliation activities

Researchers may include employment and education affiliations in their ORCID records; as a member, you can help them assert an affiliation with your institution as well. Affiliations must include an institution’s name and address as well as a unique identifier to disambiguate the institution. Currently, ORCID uses Ringgold organization identifiers to disambiguate institutions in the affiliations section. Ringgold is a registration agency for ISNI, and the Ringgold database include cross-walked ISNI organizational identifiers.

When you add an affiliation to a researcher's record via the API, you must use the <common:disambiguated-organization> field to include the Ringgold identifier. 

Researchers who add their affiliation manually to their ORCID record can type in their institution's name, and the Registry will automatically display a pick-list of organizations sourced from Ringgold. Affiliations selected from the pick-list in the ORCID interface are linked with a Ringgold identifier automatically. 

In each case, ORCID recommends that users choose the parent organization (and not the division or department) as the affiliation. Department and title information may be provided in a separate field.

Determining your Ringgold Identifier

Search for a single identifier

Ringgold provides a free search (registration is required) for looking up identifiers. For the best results, use the full name of the institution you seek, rather than abbreviations or acronyms. The main institution name will be recorded in its native language. Member organizations who need to locate multiple Ringgold identifiers should contact us for more information, or contact Ringgold directly as they should be able to provide you with a full list of your institution's identifiers. 

Get an identifier from the ORCID Registry

Institutions added to the ORCID Registry via the provided list in the user interface have their Ringgold identifier included when accessed via the API. An example from an education affiliation: 

<education:organization>
     <common:name>Swinburne University of Technology</common:name>
     <common:address>
          <common:city>Hawthorn</common:city>
          <common:region>VIC</common:region>
          <common:country>AU</common:country>
     </common:address>
     <common:disambiguated-organization>
          <common:disambiguated-organization-identifier>3783</common:disambiguated-organization-identifier>
          <common:disambiguation-source>RINGGOLD</common:disambiguation-source>
     </common:disambiguated-organization>
</education:organization>

Updating organizational information

Since the data about organizations are maintained by Ringgold, any updates or corrections to data should be reported to them. The best way to report errors in existing organization records is by filling in the Search Feedback form on the Ringgold website.

Organizations not in Ringgold

ORCID will work with its members to ensure that each is included in Ringgold. If you are an ORCID member and are not listed in Ringgold, please contact us for more information.


Funding

Organization identifiers in funding activities

ORCID collaborates with Crossref to use the Fundref Registry to support our funding interface. The Fundref Registry is a controlled taxonomy of more than 5500 global government and private funding organizations that provides a standard way to report funding sources for published scholarly research to funders, institutions, researchers, and the public. 

When you add a funding activity to a researcher's record via the API, you must use the <common:disambiguated-organization> field to include the Fundref identifier.

Researchers who add their funding activities manually to their ORCID record can type in the funding institution's name, and the Registry will automatically display a pick-list of organizations sourced from Fundref. Funding institutions selected from the pick-list in the ORCID interface are linked with a Fundref identifier automatically.

Determining your Fundref Identifier

Search for a single identifier

The Fundref Registry is available for download as a RDF from the Crossref website; a CSV of funder names and identifiers is also available for download. 

Get an identifier from the ORCID Registry

Institutions added to the ORCID Registry via the provided list in the user interface have their Fundref identifier included when accessed via the API. An example:

<funding:organization>
    <common:name>Cleveland Clinic Foundation</common:name>
    <common:address>
        <common:city>OH</common:city>
        <common:region>OH</common:region>
        <common:country>US</common:country>
    </common:address>
    <common:disambiguated-organization>
        <common:disambiguated-organization-identifier>http://dx.doi.org/10.13039/100007312</common:disambiguated-organization-identifier>
        <common:disambiguation-source>FUNDREF</common:disambiguation-source>
    </common:disambiguated-organization>
</funding:organization>

Updating organizational information

Since the data about organizations are maintained by Fundref, any updates or corrections to data should be reported to Organizations not in Fundref.

If your organization is not listed in Fundref, please contact us for more information.

Frequently Asked Questions about the ORCID API

  1. What is an API? What is OAuth?
  2. Does the API have an admin page?
  3. What is an integration?
  4. How do redirect URIs work?
  5. What's the difference between the Public and Member APIs?
  6. Is the Sandbox different from the Production Registry?
  7. Why am I not receiving messages from the Sandbox?
  8. Can I create ORCID records for my researchers using the API?
  9. Who controls the ORCID record?
  10. What if the researcher already has an ORCID record and registers a new one?
  11. How do you check for duplicate ORCID records?
  12. Why don't I see email addresses in the ORCID records I access?
  13. Can data on an ORCID record be entirely private?
  14. How can I find out when a researcher edits their record?
  15. How do I get my organization listed as a “Trusted Party” on a researcher’s ORCID Record?
  16. How do I get my system added to the ORCID Search & Link Wizard list?
  17. What schema does ORCID use?
  18. What version of the schema should I use?
  19. How will I be notified of changes and updates to the API and schema?
  20. What format can I export records in? Can I get them in a CVS or XLS spreadsheet?
  21. How long do access tokens last? Can I get one that doesn’t expire?
  22. What does this error code mean?
  23. What information is required when adding a work?
  24. What citation format do you prefer?
  25. What information should I add about work contributors?
  26. If a researcher already has a work with the same DOI as a work I add, will it be duplicated?
  27. If a researcher runs an import from my system twice, will the works be duplicated in their ORCID record?
  28. How are organizations identified in ORCID?

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