Make ORCID update notifications more transparent

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36 comments

  • Official comment
    ORCID (APAC)

    Thank you for your suggestion to improve the ORCID Registry.

    At present, the current stable version of the ORCID API, v1.2, does not make it possible to clearly state which items have been added or updated to the ORCID record via the ORCID API. (This is what such notifications are indicating.)

    The simplest method to determine what was added or updated at present is by checking the creation date (via more details view). The modification date can also be viewed via the ORCID public API.

    The API version currently in development, v2.0, supports the addition and updating of individual works items. It is possible that this could result in more informative notifications.

    [edit 2018.11] Now that API v2.0 is released, improving our notifications is a greater possibility for future development.

    We would appreciate hearing further suggestions on how the addition/update notifications can improve. What information do you expect to see in them? Let us know!

    Warm regards,
    The ORCID Team

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  • mcf22
    Notification needs to say what the change is. or at least what paper has been updated.
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  • Lex Nederbragt
    Thanks for your answer. If there is one or more new additions, it would be great to have them listed (formatted as any other such entries) either in the message in the inbox, or on a page linked from it. If an entry was updated with new/changed information (is that possible?), a before and after shot, ideally with highlights of the changes (or the changed fields) would be most informative - again, in the message in the inbox, or linked from it.
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  • Ken Anderson
    Currently, when a message appears in your inbox, it just says that a "work" was "updated" but doesn't say which one nor does it say HOW it was modified. As a result, the message is completely useless. Either don't send such messages since they contain no information or update them to indicate the exact item that was modified and how it was modified. An example: "Your paper 'How to Train a Dragon' was updated to include an additional 500 citations.
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  • Enrico Masala
    I definitely support the idea or having the modifications put into evidence in some ways when you login or at least when you click on the link in the notification email. Ideally it should show what is changed, the minimum should be at least to tell which work(s) have been affected. If you do not want to keep it in your DBs because it might require too much resources at the moment, please add all information you can in the email you are sending out, and then forget - but at least the info can be kept by interested users by simply keeping your emails. Thanks
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  • Giulio
    I also have the same issue. Unfortunately, for those entries which are inserted in my ORCID record by third parties such as CrossRef there is no creation date. I just see "Preferred source" at the place where a date should be (such as in the entries I manually created)
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  • Luigi Rizzo
    When I'm notified by email that "Crossref has been recently updated" and I login to check the update, it is quite impossible to find/understand which update you refer to. So I suggest you to clearly explain in the notifying email what is the update, to make the cross-check easier when the user login.
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  • Matthias Görges
    I also agree that a generic "CrossRef Metadata Search has updated items in the Work section of your record." is completely meaningless, particularly if one has MANY items in the works section. It also seems that there is no easy way to sort the list by update day to quickly identify candidates that might have been changed. Thanks!
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  • Tom Crocker
    In case you want some ideas for how to display edit notifications in a helpful way, consider these examples from MusicBrainz. http://musicbrainz.org/edit/open :- a list of changed entities with additions given a green bar, deletions in red, edits in yellow (they also have merges in purple but that doesn't apply here). http://musicbrainz.org/edit/40990276 :- an example of an edit showing side-by-side comparison of before and after data with removals highlighted red on the left and additions highlighted green on the right (similar to Wikipedia).
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  • Ayla Stein
    I've gotten several messages in my inbox about works on my profile that have been updated. When I click the "view updates on your record" I'm just taken to the top of my ORCID profile. This isn't helpful. It would be more helpful if this link took the user to the actual work record that was updated instead of the top of user's ORCID profile overall.
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  • Daniel Himmelstein
    At a minimum, you need to show the actual identifier of the record that was updated!
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  • Daniel Himmelstein
    At a minimum, you need to show the actual identifier of the record that was updated! Not sure how that's impossible with the current API!
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  • Daniel Himmelstein
    At a minimum, you need to show the actual identifier of the record that was updated! Also I want to know whether it's an update of an existing record or the creation of a new record.
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  • ORCID (APAC)
    Thanks for your comment, Daniel Himmelstein. Do you mean the identifier of the new item that has been added to the ORCID record? Please note that ORCID does not create new ORCID records (ORCID iDs) -- only you can do that. https://orcid.org/blog/2015/12/04/importance-opt
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  • ORCID (EMEA)
    Thank you all for your suggestions! After carefully reviewing this idea, we agreed we would like to implement this idea. However, this is not possible until all our member organizations switch to version 2.0 of our API. We will keep you update once we are ready to move forward. Warm regards, Community Team.
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  • Daniel Himmelstein
    Yes by "actual identifier of the record that was updated" I meant "identifier of the new item". The most recent email notification I received regarding Crossref did uniquely identify the item that had been modified. The email said "Crossref: Add your published work(s) to your ORCID record" and then continued to list the title and DOI of the work. However, I got the following email notification for a DataCite update: "DataCite has updated recent works on your ORCID record.(2017-04-06)." Which item was updated!?
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  • Anonymous
    But this still means checking the creation date for every item listed?
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  • ORCID (APAC)
    Thanks for your comment, anonymous. Because of the limitations of the 1.2 version of the API, yes, if you want to see what has been newly added, then you will need to check the creation date of each item. You can get the details for all of your works at once using the public API, e.g. https://pub.orcid.org/v2.0/xxxx-xxxx-xxxx-xxxx/works and then searching for the matching creation date. That us API only, however. In the user interface, you would need to click on each item's details view for more information. Perhaps a feature that could help with those issues might be a view option to sort works by date created and date updated? If you think that'd be useful, why not submit it as an iDea? : ) Warm regards, ORCID Community Team
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  • kaiser2
    There needs to be a distinction between additions (record creation) and edits (record modification). For example, I’d like to be notified (immediately) when a new paper is added to my ORCID record, but not when the metadata of the paper are changed. Can this be implemented, please?
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  • Stefan
    I also find the Inbox messages that state From Crossref Subject Your ORCID Record was amended Crossref has updated items in the Work section of your record. to not helpful at all. There really needs to be an indication which works item / part of the record was changed. I clicked through all the work items, but even the dates did not give an indication what was changed.
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  • Eva Borger
    A number of our researchers have expressed confusion as to what the update notifications actually try to tell them. Many don't realise that it is just the date that might have changed and end up trying to find out what has been changed. This has previously resulted in users thinking that there is something happening behind their back... Making a distinction between updation (of just the date), modification or creation as suggested by kaiser2 would be a good start. If modifications to individual records aren't captured at this time, would it at be possible to provide a "before vs. after" view of the record (save a snapshot of the record before the update) to that users can glance over them side-by side?
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  • Christoph Steinbeck
    I reported the same issue. Your question on what should be reported does of course depend on what information you store about updates. What Ken Anderson suggests below is good. What might be easier for you is the state of the updated record before and after the update. Just list the two versions in your email. Additionally, if ORCID records have their individual URL, you will want to provide it in your update email.
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  • Sean Ulm
    Have actual details about what was updated rather than "Crossref has updated items in the Work section of your record."
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  • Patrick Couvreur
    To my opinion, the link between Scopus and Orcid is very complicated to understand. I was thinking that the list of publications was automatically added to my profile by ORCID as soon as the publications are on the web (like in Thomson Reuters or PubMed) but recently I realized that it was not the case, my publication list being stopped in 2014. I feel the system complicated because I'm not connecting every days to ORCID. The same feeling by many researchers in my group...There is also cross ref; all this is unclear for me. Best regards, P. Couvreur
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  • Lester Loschky
    You should make your email notifications more informative. I frequently get update emails from Orchid, but no apparent reason I can discern. When I click the link in the email, it takes me to an interface that is uninformative about why I got the email. When I click on the link that shows the most recent update, it simply lists the same Orchid entry I've seen every other time. It does not tell me what is new and updated about that Orchid entry. I get zero new information. This is leading to me think that I should simply block all email coming from Orchid, since it appears to be a complete waste of my time to try to figure out why I am getting these emails.
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  • Anonymous
    I get emails from time to time in my inbox saying that orcid information has been amended However, there is no information which specifies which works have changed, or in what way. The only information available is: "Crossref has updated items in the Work section of your record." What items, and how?
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  • Anonymous
    Yesterday I received 2 "Crossref has updated items in the Work section of your record" messages, followed 5 hours later by a 3rd. Like all such messages, they are very generic. In this case, when I looked at my Work section I saw no increase in the count from earlier this week, and no items with yesterday's date. This experience shows that the ADMIN response is completely inadequate!
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  • Thomas Wutzler
    Thank your for the notifications when the ORCID record has been updated. Currently its difficult to review the changes. When I open my inbox, it says that CrossRef updated two records of my work section. When click on "view on my records" I only see the current version of all sections. How can I see which records have been updated and what changed compared to the previous version? Best regards Thomas Wutzler
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  • Nicholas Jarboe
    I agree with other comments here on how this notification for updates should be changed. Either set up a system to tell people what the change is or stop sending the notification.
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  • Steve WONG
    Is it possible to indicate what changes have been made to the ORCID profile works by export from external databases/repositories? The notice can be sent to the user as an email
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