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How are organizations identified in ORCID?

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This article has been superseded by the new information site at https://info.orcid.org/documentation/integration-and-api-faq/ 

ORCID supports the use of persistent identifiers for organizations in the affiliations (education and employment) and funding sections of the ORCID record.

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Affiliations

Organization identifiers in affiliation activities

Researchers may include employment and education affiliations in their ORCID records; as a member, you can help them assert an affiliation with your institution as well. Affiliations must include an institution’s name and address as well as a unique identifier to disambiguate the institution. Currently, ORCID uses GRID identifiers and Ringgold organization identifiers to disambiguate institutions in the affiliations section. GRID is the Global Research Identifier Database and releases IDs and metadata under a CC-1 license. Ringgold is a registration agency for ISNI, and the Ringgold database include cross-walked ISNI organizational identifiers.

When you add an affiliation to a researcher's record using API v2.0, you can choose to include the institution's Ringgold identifier or GRID identifier in the <common:disambiguated-organization>. In API v3.0 the identifier is mandatory. 

Researchers who add their affiliation manually to their ORCID record can type in their institution's name, and the Registry will automatically display a pick-list of organizations. Affiliations selected from the pick-list in the ORCID interface are linked with a Ringgold identifier (before October 2017) or GRID identifier (after October 2017) automatically. 

In each case, ORCID recommends that users choose the parent organization (and not the division or department) as the affiliation. Department and title information may be provided in a separate field.

Determining your GRID or Ringgold Identifier

Search for a single identifier

Ringgold provides a free search (registration required) for looking up identifiers. For the best results, use the full name of the institution you seek, rather than abbreviations or acronyms. The main institution name will be recorded in its native language. Member organizations who need to locate multiple Ringgold identifiers should contact us for more information, or contact Ringgold directly as they should be able to provide you with a full list of your institution's identifiers.

GRID provides a free search (no registration required) for for looking up identifiers. For the best results, use the full name of the institution you seek, rather than abbreviations or acronyms.

Get an identifier from the ORCID Registry

Institutions added to the ORCID Registry via the provided list in the user interface have their identifier included when accessed via the API. An example Ringgold identifier:

     <common:name>Swinburne University of Technology</common:name>
     <common:address>
          <common:city>Hawthorn</common:city>
          <common:region>VIC</common:region>
          <common:country>AU</common:country>
     </common:address>
     <common:disambiguated-organization>
          <common:disambiguated-organization-identifier>3783</common:disambiguated-organization-identifier>
          <common:disambiguation-source>RINGGOLD</common:disambiguation-source>
     </common:disambiguated-organization>

An example GRID identifier:

    <common:name>University of Tampere</common:name>
    <common:address>
      <common:city>Tampere</common:city>
      <common:region>Pirkanmaa</common:region>
      <common:country>FI</common:country>
    </common:address>
    <common:disambiguated-organization>
      <common:disambiguated-organization-identifier>grid.5509.9</common:disambiguated-organization-identifier>
      <common:disambiguation-source>GRID</common:disambiguation-source>
    </common:disambiguated-organization>

Updating organizational information: Ringgold

Since the data about organizations are maintained by Ringgold, any updates or corrections to data should be reported to them. The best way to report errors in existing organization records is by filling in the Search Feedback form on the Ringgold website.

Updating organizational information: GRID

Since the data about organizations are maintained by GRID, any updates or corrections to data should be reported to them. To report errors, search for the institution's name and then click the "Report an error" button on its GRID entry.

Missing organizations

ORCID will work with its members to ensure that each is included in Ringgold or GRID. If you are an ORCID member and are not listed in Ringgold or GRID, please contact us for more information. You can also suggest missing organizations to GRID directly.

Funding

Organization identifiers in funding activities

ORCID collaborates with Crossref to use the Fundref Registry to support our funding interface. The Fundref Registry is a controlled taxonomy of more than 5500 global government and private funding organizations that provides a standard way to report funding sources for published scholarly research to funders, institutions, researchers, and the public. 

When you add a funding activity to a researcher's record via the API, you must use the <common:disambiguated-organization> field to include the Fundref identifier.

Researchers who add their funding activities manually to their ORCID record can type in the funding institution's name, and the Registry will automatically display a pick-list of organizations sourced from Fundref. Funding institutions selected from the pick-list in the ORCID interface are linked with a Fundref identifier automatically.

Determining your Fundref Identifier

Search for a single identifier

The Fundref Registry is available for download as a RDF from the Crossref website; a CSV of funder names and identifiers is also available for download. 

Get an identifier from the ORCID Registry

Institutions added to the ORCID Registry via the provided list in the user interface have their Fundref identifier included when accessed via the API. An example:

<funding:organization>
    <common:name>Cleveland Clinic Foundation</common:name>
    <common:address>
        <common:city>OH</common:city>
        <common:region>OH</common:region>
        <common:country>US</common:country>
    </common:address>
    <common:disambiguated-organization>
        <common:disambiguated-organization-identifier>http://dx.doi.org/10.13039/100007312</common:disambiguated-organization-identifier>
        <common:disambiguation-source>FUNDREF</common:disambiguation-source>
    </common:disambiguated-organization>
</funding:organization>

Updating organizational information

Since the data about organizations are maintained by Fundref, any updates or corrections to data should be reported to Organizations not in Fundref.

If your organization is not listed in Fundref, please contact us for more information.

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