Add employment information to your ORCID record

Introduction

Employment is a type of affiliation on the ORCID record that describes the formal employment relationship between a person and an organization. Examples of employment include:

• Faculty or staff
• Postgraduate researcher
• Intern
• Society employee
• Contractor
• Other staff

Each affiliation includes the organization’s name and location, the start date for the affiliation, and who added the information to your record: you, or a trusted organization. We strongly encourage you to allow trusted organizations to add and update your employment affiliations with them on your ORCID record. They will then appear as the source of the information, enabling you and others to be confident that it is authoritative and trustworthy. As ORCID members, trusted organizations are also required to ensure that the information they add is in a format that can be easily shared with other organizations, saving you time when completing forms.

Add or edit an employment manually

To add a new employment affiliation, sign into your ORCID record, scroll to the Employment section and click on +Add.

In the pop-up, enter the name of the organization in the organization field. As you type it in, our system will automatically suggest options from a pre-populated list. Each organization is associated with one or more organization identifiers; and our system automatically returns the most common version of the organization’s name associated with the most common identifier in our system.

Select an option from this list whenever possible, because it will help improve the accuracy of data on your record, for example when searching ORCID by organization, or when other systems read your ORCID record to add information to their system -- such as when you are submitting a manuscript or applying for a grant.

You can choose who can read information about your employment using the visibility settings.

Fields in an employment or affiliation 

The fields in employment affiliation are:

• Organization (required): The name of the organization. A list of suggestions displays automatically when you start typing during manual input. Select the organization's name from the list, and it will automatically populate other fields. 
  
  While some organization names include department level listings, we strongly recommend that you pick the highest level of the organization and provide departmental information in the department field.

• City (required): City where the organization is located. This is a required field.

• Region, State or County: The region, state or county of the organization. This may be auto-populated when you choose the organization's name from the picklist.

• Country or location (required): The country or territory of the organization. This is auto-populated when you choose the organization's name from the picklist.

• Department: The subsection, field, or department related to the affiliation. For employment, this could be the specific department, e.g. Music Theory.

• Role/title: Be sure to include a descriptive title when adding an affiliation! Include the role or job title, e.g. Intern.

• Start date:  The start date of your relationship with the organization. For example,  the date that you started a degree program. It is strongly encouraged, but not required, to add a start date.

• End date: The end date of your relationship with the organization, ie, the date that your employment there ended. If you are still employed by the organization, you do not need to provide an end date.

• Link: A website URL related to your employment with the organization.
  
  

Help, my organization is not in the list!

Don’t see your organization listed? Don’t worry, it may still be there! You can try entering your organization’s name in another language, as the sources of our organization list may have used the original name or translated name in their listing.

Please note that ORCID does not maintain the list of organizations available to be selected. This list is sourced from the databases in ROR or Crossref, since they provide unique identifiers to these organizations. If you cannot find your organization's name, please reach out to your institution responsible for contacting these organizations. We regularly update the list of organizations in ORCID based on information from these three databases.

In the meantime, you can manually type in your organization name without selecting from the type-ahead.

Delete an employment

You can delete any affiliation on your ORCID record by signing into your personal ORCID record and selecting the delete icon (trash bin) on the lower right side of the affiliation.

We do not recommend deleting employment affiliations added by trusted organizations. Having affiliations added by trusted organizations allow you to share accurate and authoritative information with other institutions and systems. If the affiliation added is incorrect or out of date, please let the trusted organisation know so that they can fix it.