To help you manage how and when you receive notifications from ORCID we have developed an ORCID messaging system, seen on your ORCID record as the inbox tab at the top of the record.
Notifications to your inbox can include items like updates made to your record by trusted organizations, requests to add works or other activities to your record, and notifications about being made a trusted individual. You can choose which messages are delivered to your inbox and how frequently you receive alerts.
You may check your inbox at https://orcid.org/inbox.
The ORCID inbox displays message notifications regarding your ORCID record, such as letting you know about changes made to it, if you've been made an account delegate, and when ORCID members have items they would like to add to your record.
Updates about changes to your record are sent when an ORCID member you have granted permission to adds or edits an item on your record. An example of this is one of the Search and Link wizards posting publications to your record.
Notifications requesting to add items to your ORCID record are typically sent when your ORCID iD was included with a work (such as a publication or dataset) when you submitted the item and is now included in the metadata of the work when a DOI is being minted for it. The organizations that create these DOIs (Crossref and DataCite) will let you know when they have a work with your ORCID iD included and request your permission to add that work to your ORCID record. These notifications will include information about what works they want to add and a button to grant permission for the works to be added.
More information about granting permissions can be found in granting access from a notification below.
Granting access from a notification
Organizations that create DOIs will let you know when they have a work with your ORCID iD included and request your permission to add that work to your ORCID record. Your work will only be added once you've granted the organization permission to do so. To grant an organization permission, you first have to receive a notification which includes information about what works they want to add, a button to grant permission for the works to be added, and a link to archive the notification without granting permission.
When you click on the grant permissions button, you will be taken to a page to authorize the connection and allow the organization to update your record with the work. You will be given the option to grant permission for a single instance or indefinitely (for a period of 20 years) – meaning that they can update your record automatically whenever a new work associated with your ORCID iD is found in their system.
If you do not want to grant the organization permission to update your record with the new work, click on the archive without granting permissions link.
You can choose which messages you would like delivered to your inbox in your Account Settings. Changes to my ORCID record and Requests from third parties for permission to update your ORCID record are selected by default.
If you choose to not receive notifications related to changes to your ORCID record, no notifications will be sent when items are added or updated by trusted parties and individuals.
Similarly, if you choose to not receive requests from third parties for permission to update your ORCID Record, you will not receive any auto-update notifications from Crossref, DataCite, or other ORCID members when they seek permission to add items with your ORCID iD in their metadata to add to your ORCID Record.
You can choose whether you receive email messages when you have new notifications in your ORCID inbox by setting your email frequency – see below.
You can set your email frequency at the time of registration, but you can always change it later. You can choose the frequency at which you receive emails in your Account Settings by clicking on the drop menu. If you created an ORCID account prior to October 8, 2015, it will be weekly by default. Email messages will be sent to your primary email address.
Note: Service announcement notifications about changes to ORCID services or policies are sent to all ORCID registrants, regardless of their email frequency preferences, as required by law. These announcements are rare.