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Import and export works with BibTeX

Note: The BibTeX import feature is available in Chrome, Firefox, Safari, Internet Explorer 10+ and other browsers in our Supported Browsers list. BibTeX import is not available in Internet Explorer 9 or earlier versions.

Our BibTeX tools allow you to:

  • Import your research works from a BibTeX (.bib) file into your ORCID record
  • Export your ORCID works into a BibTeX file

We strongly recommend that you use the works Search & Link wizards or connections in private systems, such as your university, to import/export works. This will reduce or eliminate errors, as well as enabling a reliable link between your ORCID iD and your works. General information about works in your ORCID record can be found at Add Works.

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BibTeX

BibTeX is a platform-independent, plain-text format used for bibliographic citations. BibTeX files can be created and edited using many popular reference management tools, such as Google Scholar Citations, EndNote, Papers, etc.

BibTeX is the preferred citation format on the ORCID record. When other systems add works to your ORCID record, we strongly encourage that they also include a BibTeX citation. If they have provided a BibTeX citation, then that is what will be visible in the details view of your ORCID record, and what will be exported, rather than the ORCID-generated BibTeX citation.


Importing works from a BibTeX file

Using the BibTeX import tool, you can import your research works from systems that have not yet built a connection with ORCID. We test our import tool with BibTeX generated from standard BibTeX providers including Google Scholar Citations.

You will be listed as the source for works added using the BibTeX import tool, and you can manually edit these works after you have imported them.

To import a list of works saved in a BibTeX file into your ORCID record:

  1. In the works section of your record go to Add works, then select Import BibTeX.

  2. Click Choose File to open the file menu, then select the BibTeX (.bib) file you want to import.

  3. The publications from the file will appear in a list. Select the save icon (disk) next to a work to add the work individually, the delete icon (trash bin) to delete the work individually, or Save all to add all of the publications at once.

  4. The publications will appear listed under works in your record.


Exporting works into a BibTeX file

Using the BibTeX export tool, you can export all works on your ORCID record into a BibTeX (.bib) file. As of February 2017, the tool exports works regardless of visibility; an upgrade to enable export of individual items is in development.

The tool exports data as is, and defaults to the existing BibTeX citation in the work’s metadata. If a work does not have an existing BibTeX citation, then one is created for it. This may create issues for poorly-formatted BibTeX and for multiple character encodings -- see BibTeX issues and troubleshooting (below) for more information.

To export the works on your ORCID record into a BibTeX file:

  1. In the Works section of your record, select Export works.

  2. In next box, click Export. The export will begin immediately and the BibTeX file will automatically download to your default download folder.

  3. You can then import it into the system(s) of your choice.


BibTeX issues and troubleshooting

The metadata exchanged via ORCID’s BibTeX import/export features is limited in comparison to that which is exchanged through the normal machine-to-machine connections built by our member organizations. We therefore recommend that you only use BibTeX to import/export works if there is no other option.

These are some potential issues when using BibTeX files with your ORCID record:

Importing BibTeX

  • Non-standard BibTeX: Not every system uses the same BibTeX standard; some systems also accept modified BibTeX. If you experience any import issues, try isolating the problematic citation by splitting the file in half and importing again. If you are unable to find the error, contact us and include the BibTeX file and the system you used to generate it.
     
  • Limited grouping: Works are grouped in your ORCID record based on unique identifiers. Since BibTeX only supports a limited number of identifiers (DOI, ISBN, ISSN), if your imported work does not include an identifier, it may not group on your record.
     
  • Encoding issues: Our BibTeX tool imports data as it is encoded in the BibTeX. Special characters may not import properly. Let us know if you experience any issues, as we may need to update our parser.
     

Exporting BibTeX

  • We export existing BibTeX and metadata: The ORCID tool exports the existing BibTeX citation for a work; if one doesn’t exist, it generates BibTeX from the work’s metadata. If the original BibTeX added by you or a trusted party had errors, they will be reproduced in the export.
     
  • Encoding issues: Our BibTeX tool exports data in the same character encoding as was added to our Registry. These may not be ready properly by the systems you import your BibTeX citations into.
     
  • Limited metadata: BibTeX does not support all metadata available on the ORCID record, such as the data’s source, multiple URLs, and additional identifiers, so this information will not be exported.
     

Help make our BibTeX parser better

ORCID is an open-source project that relies strongly on community support. We welcome your contributions to the improvement of our BibTeX parser – submit them in our Github repository.

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