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Add your education & employment data to your ORCID record

Using the Education and Employment sections of your ORCID record you can record organizations that you have worked or studied at as well as details about your association with each organization.

Contents


Visibility settings

When manually adding education or employment information, you will see a visibility selector that lets you set who can see the information you enter. The options are:

  • Everyone, which is information anyone who looks at your record can see
  • Trusted Parties, which is only made available to organizations or individuals to which you have specifically granted access 
  • Only Me, which no one but you can see

For more information you can read about the ORCID visibility settings or see our Privacy Policy.

Education

From your your ORCID record, go to add education then add manually.

In the pop-up you will enter the name of the school or institute where you studied in the institution field.

As you type the name of the institute, our system will automatically suggest possibilities from a pre-populated list. The list of organizations is provided by Ringgold, an ISNI identifier for organizations. Our system automatically returns the most common version of the institution's name associated with the Ringgold identifier in our system.

Whenever possible you should select an option from this list as it is used when searching ORCID by organization. You may select an option from the list and then change how the name will appear in your record if the institution is not correctly listed. Once an institution is selected, information about it will automatically populate other fields.

While some institutions will include department level listings, we ask users to pick the highest level of the organization and provide departmental information in the department field.

The fields in Education are:

  • Institution: The educational institution you attended. This is a required field.
  • City: City where the education institution you attended is located. This is a required field.
  • State/region: The state/region of the education institution you attended.
  • Country: The country the education institution is located in. This is a required field.
  • Department: The field or department(s) you specialized in.
  • Degree/title: The degree you have either earned or are working towards at the education institution.
  • Start/end date: The start date and end date of your attendance at the education institution. If you are still attending the institution, you do not need to supply an end date.

If your educational institution is not listed, you can type out the information manually. Please note that when you add an institution from the list, even if you change the name, there is an established identifier which lets you be found in searches for the organization.

Employment

From your your ORCID record, go to add employment then add manually.

In the Add Employment pop-up you will enter the name of the organization you worked at in the Institution/employer field. 

As you type the name of your present or former employer, our system will automatically suggest possibilities from a pre-populated list. The list of organizations is provided by Ringgold, an ISNI identifier for organizations. Our system automatically returns the most common version of the institution's name associated with the Ringgold identifier in our system.

Whenever possible you should select an option from this list, as it is used when searching ORCID by organization. You may select an optio n from the list and then change how the name will appear in your record if the organization is not correctly listed. Once an organization is selected, information about it will automatically populate other fields.

While some institutions will include department level listings, we ask users to pick the highest level of the organization and provide departmental information in the department field.

The fields in Employment are:

  • Institution/employer: The name of your employer. This is a required field.
  • City: City where the employer is located. This is a required field.
  • State/region: The state/region where the employer is located.
  • Country: The country where the employer is located. This is a required field.
  • Department: The department where you worked, e.g. Research & Development, Biology, etc.
  • Role/title: Your job title/role you held with the employer.
  • Start/end date: The start date and end date of your employment with the organization. If you are still employed by this organization, you do not need to supply an end date.

If your employer is not listed, you can type out the information manually. Please note that when you add an organization from the list, even if you change the name, there is an established identifier which lets you be found in searches for the organization

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